Ops Support| IRC263321

Description

We are seeking a highly organized and detail-oriented Operations Coordinator to support our business operations and assist leadership in ensuring smooth day-to-day functioning. This role will manage and coordinate Statements of Work (SOW), invoicing, employee onboarding/offboarding, and provide administrative support to Directors. The ideal candidate will be proactive, process-driven, and capable of juggling multiple priorities with precision.

Bachelor’s degree in Business Administration, Operations, or related field.

5+ years of experience in an operations, administrative, or coordinator role.

Proficiency in MS Office Suite (Excel, Word, PowerPoint), Google Workspace, and project management tools (e.g., Asana, Trello, Monday.com).

Strong organizational skills with attention to detail.

Excellent written and verbal communication skills.

Ability to manage sensitive information with discretion.

Self-motivated with a strong sense of ownership and accountability.

 

Preferred Qualifications:
Experience working in a fast-paced or startup environment.

Familiarity with basic finance or HR systems (e.g., SAP, Workday, QuickBooks).

Experience with vendor/client contract lifecycle management.

 

Requirements

We are seeking a highly organized and detail-oriented Operations Coordinator to support our business operations and assist leadership in ensuring smooth day-to-day functioning. This role will manage and coordinate Statements of Work (SOW), invoicing, employee onboarding/offboarding, and provide administrative support to Directors. The ideal candidate will be proactive, process-driven, and capable of juggling multiple priorities with precision.

Bachelor’s degree in Business Administration, Operations, or related field.

5+ years of experience in an operations, administrative, or coordinator role.

Proficiency in MS Office Suite (Excel, Word, PowerPoint), Google Workspace, and project management tools (e.g., Asana, Trello, Monday.com).

Strong organizational skills with attention to detail.

Excellent written and verbal communication skills.

Ability to manage sensitive information with discretion.

Self-motivated with a strong sense of ownership and accountability.

 

Preferred Qualifications:
Experience working in a fast-paced or startup environment.

Familiarity with basic finance or HR systems (e.g., SAP, Workday, QuickBooks).

Experience with vendor/client contract lifecycle management.

 

Job responsibilities

Operational Support:
Act as a point of contact for Directors to assist in daily administrative and operational tasks.
Prepare reports, presentations, and updates as needed for leadership.

SOW & Contract Management:
Coordinate the creation, review, and tracking of Statements of Work (SOWs) and other client/vendor agreements.

Ensure documentation is compliant, signed, and stored appropriately.

Liaise with internal stakeholders to ensure timely renewals or amendments.

Invoicing & Financial Tracking:
Work closely with the finance department to manage invoicing cycles for clients and vendors.

Track payments, follow up on outstanding invoices, and maintain financial documentation.

Onboarding & Offboarding:
Manage end-to-end onboarding for new hires, including system access, documentation, and equipment setup.

Coordinate offboarding processes including asset return, access removal, and exit documentation.

Process Improvement:
Identify opportunities to streamline operations processes and recommend improvements.

Maintain and update standard operating procedures (SOPs).

What we offer

Culture of caring. At GlobalLogic, we prioritize a culture of caring. Across every region and department, at every level, we consistently put people first. From day one, you’ll experience an inclusive culture of acceptance and belonging, where you’ll have the chance to build meaningful connections with collaborative teammates, supportive managers, and compassionate leaders. 

Learning and development. We are committed to your continuous learning and development. You’ll learn and grow daily in an environment with many opportunities to try new things, sharpen your skills, and advance your career at GlobalLogic. With our Career Navigator tool as just one example, GlobalLogic offers a rich array of programs, training curricula, and hands-on opportunities to grow personally and professionally.

Interesting & meaningful work. GlobalLogic is known for engineering impact for and with clients around the world. As part of our team, you’ll have the chance to work on projects that matter. Each is a unique opportunity to engage your curiosity and creative problem-solving skills as you help clients reimagine what’s possible and bring new solutions to market. In the process, you’ll have the privilege of working on some of the most cutting-edge and impactful solutions shaping the world today.

Balance and flexibility. We believe in the importance of balance and flexibility. With many functional career areas, roles, and work arrangements, you can explore ways of achieving the perfect balance between your work and life. Your life extends beyond the office, and we always do our best to help you integrate and balance the best of work and life, having fun along the way!

High-trust organization. We are a high-trust organization where integrity is key. By joining GlobalLogic, you’re placing your trust in a safe, reliable, and ethical global company. Integrity and trust are a cornerstone of our value proposition to our employees and clients. You will find truthfulness, candor, and integrity in everything we do.

About GlobalLogic

GlobalLogic, a Hitachi Group Company, is a trusted digital engineering partner to the world’s largest and most forward-thinking companies. Since 2000, we’ve been at the forefront of the digital revolution – helping create some of the most innovative and widely used digital products and experiences. Today we continue to collaborate with clients in transforming businesses and redefining industries through intelligent products, platforms, and services.