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Assistant Manager – Employee Services IRC249350
| Job: | IRC249350 |
| Location: | India - Hyderabad |
| Designation: | Assistant Manager |
| Experience: | 5-10 years |
| Function: | Administration |
| Skills: | administration., Employee Service |
| Work Model: | Hybrid |
Description:
Assistant Manager – Administration – Employee Services
Experience – 6-8 Years
Notice period – Immediate – 30 Days
Requirements:
-
Job Description:
- Handling the Soft Services, Commercial, Transport, Social (events), etc. responsibilities for Pune location.
- Assisting Director – Employee Services to have smooth facility management
- To ensure that facility management team functions in a manner that industry standard technical and soft maintenance of our facilities.
- To handle complete vertical of Seating & Space Management with optimum utilization of space.
- To understand annual operations budget and work with a frame work that allows tracking of expenses and ensure conformity within budgeted figures.
- Brings into practice and follow a contract tracker and SLA’s cum TAT’s with vendors.
- Ensure the contracts/AMCs are been renewed from time to time.
- Coordinating and Liasoning with vendors/service providers.
- Overviewing activation, deactivation of access cards and stock management and tracking of Access cards and overall supervision of Electronic Security Equipment
Job Responsibilities:
Job Responsibilities
a) Facility Soft Services
- Monitoring the housekeeping personnel, their punctuality and timeliness.
- Monitor the activity of housekeeping in office.
- Follow easy yet comprehensive checklists and logs to ensure hygiene and cleanliness of the facilities.
- Bring into practice and follow an audit and preventive schedule to ensure industry standard housekeeping practices and systems.
- Raising requisition for product and supplies for the housekeeping vertical.
- To ensure work flow within decided policies and procedures.
- Operate within the HK materials and toiletries consumables budget.
- Ensure the contract is renewed from time to time.
- Ensure statutory payments are monitored.
- Ensure to audit all Housekeeping related QRs periodically.
- Ensure that all the QRs are updated.
b) Asset Management
- Assisting Director Employee Services in inventory of the office assets under Employee Services department.
- Do periodical audit of the assets.
- Asset tagging is up to date at any given time.
- Preparing report and analyzing it.
- Keeping the track of the assets age by generating age wise report.
c) Seating & Space Planning:
- Allocation of workstations and cabins to all existing employees, visiting employees, visiting executives, clients and new employees as per the project requirements.
- Generating seating report on weekly / Monthly basis and keep updating the management.
- Ensure that the seating portal is up to date.
- Handling day to day space management operations.
- Assisting Director Employee Services in consolidation of projects to have optimum space utilization.
- Assisting Director Employee Services in Projects movements within Pune.
d) Client visits & Social Networking Events
- Ensure the client visits and any other internal / external events are smooth by ensuring proper arrangements in place.
e) Commercials
- Ensure the timely processing of all invoices with 100% accuracy.
- Ensure timely raising of all PRs for Pune Centre.
- Coordinate with procurement and legal teams for timely agreements and allocation of POs.
- Assist Director Employee Services in AOP (Budget for OPEX & CAPEX) for PuneCentre.
- Periodical meetings with all suppliers / service providers and ensure their service levels are as per GL standards.
What We Offer
Exciting Projects: We focus on industries like High-Tech, communication, media, healthcare, retail and telecom. Our customer list is full of fantastic global brands and leaders who love what we build for them.
Collaborative Environment: You Can expand your skills by collaborating with a diverse team of highly talented people in an open, laidback environment — or even abroad in one of our global centers or client facilities!
Work-Life Balance: GlobalLogic prioritizes work-life balance, which is why we offer flexible work schedules, opportunities to work from home, and paid time off and holidays.
Professional Development: Our dedicated Learning & Development team regularly organizes Communication skills training(GL Vantage, Toast Master),Stress Management program, professional certifications, and technical and soft skill trainings.
Excellent Benefits: We provide our employees with competitive salaries, family medical insurance, Group Term Life Insurance, Group Personal Accident Insurance , NPS(National Pension Scheme ), Periodic health awareness program, extended maternity leave, annual performance bonuses, and referral bonuses.
Fun Perks: We want you to love where you work, which is why we host sports events, cultural activities, offer food on subsidies rates, Corporate parties. Our vibrant offices also include dedicated GL Zones, rooftop decks and GL Club where you can drink coffee or tea with your colleagues over a game of table and offer discounts for popular stores and restaurants!